|
Home / Personal Development / Time Management
Organize Files - Both Paper And Computer
By:Nathan F. Shaw
Tips to organize files in real-space
If you have a system that isn't working, it's probably because it is not the system outlined below. Simplicity of effectiveness is vital for a real-space filing system.
To organize files in real-space it should take no more than 1 minute to add so me thing new to your system and no more than 30 seconds to retrieve something.
Organize Files - Preparation:
Get a large sturdy metal filing cabinet.
Get box files and card files.
Get an electric label maker.
Chuck out hanging file guides.
Organize Files - Implementation:
1. Grab a card file as soon as you have paper work that you want to reference for later use.
2. Create a label with the electric label maker with a word/phrase that very obviously identifies what the
papers are about.
3. Put the labeled file in your filing cabinet in A to Z order.
Maintenance of Organized Files:
On computer start a file listing everything that's in your real-space filing cabinet from A to Z.
Keep your computer file updated by occasionally flicking through your filing cabinet (it will take less than 10
minutes) to check for items that are not on your computer file and adding anything new.
Consider that if you currently have trouble keeping on top of the way you organize files it's probably because the way you have been doing until now is not this simple strategy. The approach outlined above is purposely extremely simple. It really works to do it like this.
With that technique for how to organize files in real-space dealt with, we can now think about your way to organize files on your computer.
Tips to organize files on computer
Experience with clients has taught me that often someone has more clutter on computer than in their home or office.
The computer can be a source of great enjoyment and productivity if you organize files on it well. I realize that it doesn't take up any real space in your
home or office, which is probably why people let it get so bad, but I found that it effects my clients satisfaction and productivity immensely.
Sure there are plenty of manuals on using the computer but I discovered that there was no simple, straightforward explanation of keeping on top of where everything on computer is. So I created an approach that I show my clients and here is the basics of it.
Is it frustrating or even somewhat anxiety provoking sometimes to approach the computer? Such feelings are caused by thinking of the amount of time it will take to find what you want whilst half-thinking that it really shouldn't be so out of hand.
Well we're about to turn things around. Get into the habit of creating folders on your computer for various topics. Put everything relevant to each topic into the appropriate folder.
Create more folders within existing topic folders for sub-topics. E.g. You might create a folder called Health. In that you might have folders for Diet,
Exercise, Sleep.
Spend time on that process and you will finally feel that you can organize files on your computer very very well indeed.
Digg
del.icio.us
Blink
Stumble
Spurl
Reddit
Netscape
Furl
Article keywords: organize, organization, organize files, get organized, life success
Article Source: http://www.articles2k.com
"What are you really looking to organize?.."
Nathan Shaw has released his 2006 Missing Principles Handbook free on limited availablility.
Or read an article on Personal Organization Software
Copyright 2006. (Publishing rights given providing resource box is left intact with active links - delete what is in brackets when publishing)
|
|
| Top Time Management Articles |
- 1). Jim Estill's 8 Rules Of Time By : Jim Estill
I study the use of time and how to maximize productivity and enjoyment from it. From these studies, I have come up with the following list of time rules:
1 – It is more important to have clear goals than to be efficient. It is more important to work on the right things than to work efficiently. I liken this to the person who wants to get to Sudbury so gets in their car and drives 150 Km/hour.
|
- 2). Double Or Triple Your Time! By :
Why do some say that time is much more important than wealth? Nearly all biographies and self-help books, by top leaders and speakers from the past decades, all focus on time as being the most important resource available. When we manage our use of time, through self-mastery, success is a natural product of that effort. Success becomes the harvest we reap.
|
- 3). Staying Organized! Organize Your Life For Success! By : Jake Sebastian
Organizing the content of your life based on your needs is a best practice for managing your time, resources and money and is an essential first step if you are to fully achieve your potential in life. The reasons for this are simple. An organized clear mind leads to clear and objective goals, which in turn leads to you being able to achieve what you set out to do.
|
|
|
|
|
- 6). Time Management for High School Students By : Gord
High school student are one of the busiest people in the world. This people study, takes classes, join school activities, and socialize. They have a lot of work in school and at home.
Being organized is essential in high school students. If you are a high school student, it may seem like you never have enough time to finish all your work in a day. You may feel that you are always running out of time and all you do is study and never get enough time with your friends and family.
|
- 7). Time Management: A Non-Renewable Resource By : Gwen Nyhus Stewart
Benjamin Franklin wrote: "If you want to enjoy one of the greatest luxuries in life, the luxury of having enough time, time to rest, time to think things through, time to get things done and know you have done them to the best of your ability, remember, there is only one way. Take enough time to think and plan things in the order of their importance.
|
|
|
- 9). Being Organized: Is it Worth the Effort? By : Lila Norden
The payoff of being organized goes beyond saving time, energy, and money. Organization increases the likelihood of success in achieving your goals. Here are a few ideas to help you get better organized.
|
- 10). Effective Time Management - Ten Top Tips By : Jackie Fletcher
Have you ever thought to yourself that there aren’t enough hours in the day, or felt overwhelmed at the tasks facing you? If you have, this article can help you!
• Clarify your goals and strategy. Be very clear about your aims and ambitions, both short and long term. Write them down. Once you know what you really want to achieve (and why) it’s easier to make decisions about what needs doing, and to plan accordingly.
|
| New Time Management Articles |
- 1). How to Use a To-Do List to Control Your Time By : Gerri Stone
Good time management is simply managing the events and activities of your day. If you feel like your days are getting away from you, you are not alone. Advances in technology have brought more information rushing toward us than ever before
|
- 2). Know the Avantages of Maintaining a To-Do List By : Mitch Johnson
There are times we are very confused which are the things that we have to complete or do in a day. There are many things which need to be done, but sometimes we tend to missed few things or tend to forget them because we were to busy.
|
|
|
|
|
- 5). Personality Test- Your Time Management By : CD Mohatta
All of us have heard quite a lot about time management. Thousands of books have appeared on this subject. The objective of time management is - how to set priorities, how to allocate time, how to effectively use it and how to get the best of the given time.
After learning all this and implementing, most of the people manage to implement only a part over long term.
|
- 6). Time is a Unique Resource By : Terence Traut
How many times have you thought or said, “Sure, I’d like to (take a course, take a vacation, work on an additional skill or project, etc) but there just isn’t enough time.” When we say, “There just isn’t enough time,” we’re shirking responsibility.
Let’s look at time and I’ll show you what I mean.
Time is a unique resource. It cannot be saved, stopped, or replaced.
|
- 7). Time Management for High School Students By : Gord
High school student are one of the busiest people in the world. This people study, takes classes, join school activities, and socialize. They have a lot of work in school and at home.
Being organized is essential in high school students. If you are a high school student, it may seem like you never have enough time to finish all your work in a day. You may feel that you are always running out of time and all you do is study and never get enough time with your friends and family.
|
- 8). Business Time Management By : Josh Riverside
Time Management, as the name suggests, means activities, ideas or methods that help a person perform the jobs allotted to him or her in a speedier, quality-conscious-manner within a given time frame, be it personal or professional.
Business Time Management would simply mean business planning with definite milestones of achievement of overall success.
|
- 9). What Would Save You Time? By : Cynthia Morse, CAP
We all get overwhelmed from time to time, and sometimes it seems as if 24 hours a day is just not enough to get everything accomplished that we would like. Let's consider this a brainstorming session. Start creating a list of everyday tasks that, if you didn't have to do them, would allow you to have more time in your day. For example, most of us have to do laundry on a regular basis.
|
- 10). To-Do list for success. Time management: theory & practice. By : Yola Eve
Yola Eve
Business Trainer
VIP Quality Software
Time Management is getting more and more popular day by day. People want to be more successful, proactive and wealthy. It is not new to everyone that there are common time wasters in our lives. Watching TV all evening long, spending too much time on the Internet, having a very long conversation over the phone, and, my favorite one, doing trifles instead of going bed and loosing your precious sleep – these are common time wasters that you already know of.
|
|
|
